Vendors & Exhibitors
Set up shop at Graham Park
Whether you run a food truck, sell handmade goods, represent a business or staff a non-profit table, this page covers how to get booth space, what it costs and what we need from you before doors open. Vendors are a good half of what makes a fair day feel like a fair day.
Booth types & fees
Indoor standard booth
10 ft × 10 ft
$225 per event day
Level indoor floor space in the Exhibition Building or Four Seasons Building, on a marked aisle. No cooking or open food service in this category.
Includes
- One 8-foot table
- Two chairs
- Pipe-and-drape back wall
- Wastebasket & daily emptying
Best for: Crafters, boutique retail, service businesses
Indoor corner or endcap
10 ft × 10 ft, two open sides
$325 per event day
Corner and endcap booths catch foot traffic from two directions. The right pick if you demonstrate something, sample something or need people to stop and watch.
Includes
- Everything in the standard booth
- Two open sides
- Priority aisle placement
- Listing in the event program
Best for: Demonstrations, product launches, hands-on displays
Outdoor space
20 ft × 20 ft
$400 per event day
A graveled or turf pad on the outdoor vendor row. You bring the tent and the weights — Minnesota wind is not theoretical. Water access on request.
Includes
- One 8-foot table
- Two chairs
- 110V / 15A power drop
- Daily grounds sweep
Best for: Tent vendors, equipment dealers, large displays
Food truck or concession trailer
20 ft × 40 ft including your serving side
$450 per event day or 12% of gross sales, whichever is greater
Spots are assigned along the main traffic routes. Menus are reviewed in advance so the row is not six vendors selling the same thing, and grease handling follows county public health rules.
Includes
- Dedicated 50A electrical pedestal
- Potable water fill point
- Gray-water dump point
- Twice-daily trash service
Best for: Food trucks, concession trailers, kettle corn, lemonade
Non-profit & community booth
10 ft × 10 ft, indoor or outdoor
$75 per event day
A reduced rate for registered non-profits and community groups. You may sell goods or simply share information — we only ask that you stay inside your booth footprint.
Includes
- One 8-foot table
- Two chairs
- Listing on event signage
- Guest Wi-Fi
Best for: 501(c)(3) organizations, service clubs, county programs
Application windows
Free Fair applications (July 27 – August 2, 2026) open January 15 and close May 1; late applications go on a waiting list. For year-round expos, markets and shows, vendor space is handled by the event's own organizer on a rolling basis, usually about 90 days out. Applying early gets you a better spot, every time.
Free Fair key dates
- January 15Free Fair vendor applications open
- May 1Application deadline — later applicants go on the waiting list
- June 1Acceptance notices and invoices sent; balance due July 1
- July 13Certificate of Insurance and food licenses due at the office
- July 25 – 26Vendor move-in; every booth set and inspected by 6:00 PM July 26
- August 10Post-event settlement and deposit refunds issued
What we need from you
- 1
Certificate of insurance
Vendors carry general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and file a Certificate of Insurance naming Olmsted County as an additional insured at least 14 days before the event.
- 2
Minnesota sales tax permit
Anyone selling goods holds a current Minnesota sales tax permit and displays it in the booth. The county does not collect or remit sales tax on your behalf — that stays your responsibility.
- 3
Food service licensing
Food vendors need a temporary food service license through Olmsted County Public Health or the Minnesota Department of Health, applied for at least 30 days ahead. Bring the paper copy with you to check-in.
- 4
Declare your electrical load
List every piece of powered equipment and its draw on the application. A standard booth includes one 15-amp circuit. Anything beyond that has to be requested 30 days out so we can size the distribution properly.
- 5
Check-in & staffed hours
Check in at the event office when you arrive — at least 60 minutes before doors open. Booths stay staffed during all published open hours, and early teardown is not permitted without prior approval from the event manager.
- 6
Waste & grease disposal
Food vendors contain and remove their own grease, oil and fryer waste. Pouring grease on the ground or into a storm drain is grounds for immediate removal. Submit your disposal plan with the application.
We provide
- Daily grounds maintenance and restroom service
- Overnight security patrol during multi-day events
- Free vendor parking in the designated vendor lot
- Listing in the event program and on the event page
- On-site event office for check-in and problems
- Covered shelter space in the event of severe weather
You bring
- Tents, sidewalls and weights for outdoor spaces
- Additional tables, chairs or shelving
- Extension cords, adapters and surge protectors
- Ice, coolers and refrigeration
- Point-of-sale hardware, connectivity and change
Booth fees, application windows and deadlines shown here are illustrative planning figures for this design-concept site and are subject to confirmation with the Graham Park events office.
Apply for booth space
Tell us what you sell, which event you have in mind and how much space you need. The events office replies within one business day with availability and next steps.